FAQs 

What is Portfolio?
Portfolio is a secure web site for saving, organizing, viewing, and sharing personal information and records.

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Why create a Portfolio?
Portfolio is a web-based information management tool, which allows KCKCC and non-KCKCC users (guests) the opportunity to access and share Portfolio records and other documents.  Portfolio can be thought of as an electronic file cabinet in which you can store multiple types of information by and about yourself, such as writing samples, photographs or design samples, video clips, music clips, resumes, internship experiences or mentors.  Similar to an investment portfolio the more broad the information that is stored in Portfolio, the greater the return to the user.  Creating a Portfolio encourages you to think critically about and document your thoughts and experiences related to personal information, education, career, skills, professional practices and recognition.  Once this information is entered into Portfolio, the Portfolio owner can choose to share either part or all of his or her entire Portfolio with other individuals.

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Who can use Portfolio?
All KCKCC users may create and manage personal Portfolio accounts or they may view other people's Portfolio folders to which they have been granted access. Non-KCKCC users may also view folders to which they have been granted viewing access.

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Can Portfolios be shared with non-KCKCC users?
At this time Portfolio folders may be shared with current KCKCC users as well as with individuals outside of the KCKCC system to whom you grant access.

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How can I get assistance or help with Portfolio?
The help desk provides support for troubleshooting errors / problems. Email or call 913-288-7109.
Be prepared to provide the following information:
· the exact steps taken just before the problem occurred
· the error messages (if any) that were received
· the time the problem occurred
· the web browser and version you were using

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When can I access my Portfolio account?
Portfolio accounts may be accessed anytime day or night from anywhere on the web, except for scheduled downtimes when Portfolio accounts are backed up.

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How large is my Portfolio account?
Each KCKCC user may store up to 20 MB in a personal Portfolio account.

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How should I set up my browser to use Portfolio?
Set up your browser through the preferences to accept cookies and to be JavaScript enabled. Adjust the font size for optimal viewing.

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How do I start my Portfolio account?
Users may start an account by clicking on the "register" button to create a Portfolio account for themselves. They can then access their own account or view other people's portfolios to which they have been given access.

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What information is in my Portfolio?
Your Portfolio is also linked to a default view of your user account in such a way that some information, such as demographic information, is automatically displayed in your Portfolio. This information is identified as such, and is always as current as the information stored in the KCKCC system database. You can enter other information, attach materials, such as documents, photos, and other files, and/or link to external websites.

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What is the key vocabulary necessary for using Portfolio?
Portfolio has three primary functions: Enter, Share, and View.

Enter
This is the section for entering information into your Portfolio.  Information may be self-reported in any one of the elements distributed throughout the six categories or it may be automatically displayed in your Portfolio from the default information used to create your account.

Share
Through the Share function, a user may create one or more Portfolio folders.  Each folder may contain one or more Portfolio elements, and Viewing privileges can now be granted to one or more individuals.  Viewing privileges can now be granted to both KCKCC and non-KCKCC individuals.

View
It is possible to view Portfolio folders to which you have been granted access through the View function.  All KCKCC Portfolio users have access to their own Default Profiles through the View function as well.

Material Manager
The Material Manager is a function of Portfolio where users can manage their materials: including uploaded files and links to web pages (URLs).  It is possible to upload, delete, attach, and detach these materials through the Material Manager.  Even though materials may be stored in the Material Manager, they must be attached to an element in order to be shared.

Guest Login
Non-KCKCC users may log into Portfolio if and only if KCKCC Portfolio users have shared folder(s) with them.  Once a folder has been shared with a non-KCKCC user, an email notification message is sent to the guest, providing them with directions for viewing the folder and a password for entering the Portfolio website.

Customized Folder
A customized folder is a folder created by the Portfolio owner. It can contain one or more elements, including those elements filled in by the Administrative System.

What is data privacy?
Federal and state law regulate the release of any nonpublic information (i.e., grades, courses, test scores, etc.) about a student.  See the Privacy Statement for more information.

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How secure is Portfolio?
An advantage of Portfolio is the high level of security. The secure server uses SSL (secure socket layer); this ensures that all of your Portfolio information is encrypted and cannot be read as the information travels over the Internet.  For more details about security, read the Privacy Statement.

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How long is my Portfolio account active?
Your Portfolio account is active as long as you have an active KCKCC user account and password.

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How can I get more information?
If you are interested in contributing, or have suggestions for future functionality, contact the help desk at or call 913-288-7109.

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